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Girl Scout Optional Insurance Plan
Quick Links:
Instructions for Ordering Optional Insurance (All Plans)
Decide whether or not you need to purchase insurance by answering the following three questions:
- Are all participants registered Girl Scouts (both children and adults)?
- Is the event approved and supervised?
- Does the event last two consecutive nights or less?
If you answered “no” to any of the above questions, you must purchase an optional insurance plan.
All registered members of Girl Scouts, both girls and adults, are covered by accident insurance through United of Omaha Life Insurance Company while engaged in approved, supervised Girl Scout activities lasting two consecutive nights or less. Activities lasting three nights or more require the purchase of an optional insurance plan. An optional insurance plan may also be purchased for non-registered participants of a Girl Scout activity.
Please note:
- Optional insurance plans MUST be purchased 2 weeks in advance of the activity.
- Only the Troop Leader or other registered adult in charge may order insurance.
- Requests for insurance MAY NOT be transmitted directly to Mutual of Omaha. The appropriate form must be downloaded from their website, completed, and forwarded (with payment by check or money order) to the council office for approval.
Not sure which plan to order?
Just click the link belo and select the approproate coverage (note that Plan 2 is the most commonly used plan):
Comparison Chart of Girl Scout Insurance Plans
Steps for purchasing insurance:
- Print out the desired form. Go to the Mutual of Omaha website: www.mutualofomaha.com/gsusa
- Click on “forms”
- Select the desired enrollment plan (Plan 2, Plan 3E, etc.). DO NOT click on “online enrollment forms”. To determine the appropriate plan, download the Comparison chart of Girl Scout Insurance Plans.
- Print the form. (If you are unable to print out a form, you may get a supply of printed forms from the Administrative Specialist-H.R. at the council office.)
- Complete the Enrollment Form (Type or print legibly)
- Enter our correct return mailing address at top of form, which is
Girl Scouts of S.F. Bay Area
P.O. Box 2249
Oakland, CA 94621
NOTE: Do not use our street address
- Enter our Council Number, which is 625
- Enter YOUR name and telephone number as person preparing form.
- Include the name of the event and the city in the “Name/Location of Event” column
- Total ALL columns (use dollar signs on all money amounts)
- Do NOT date enrollment forms (council will sign and date after verification)
- Attach your check for total payment to the form. Make checks payable to United of Omaha Life Insurance Company.
Note: The minimum purchase for insurance is $5.00 - Therefore, if the total cost of your insurance is under $5.00, a check for no less than $5.00 must be included.
- Forward completed Enrollment Form WITH your check to council:
- Send to the Administrative Specialist-H.R. at council as soon as possible before the first day of the event to allow time for verification, signature and mailing. The form and check must be in the insurance company’s office at least 24 hours in advance of the event. Note: If a form is incomplete or inaccurate, or if a check is in the wrong amount or under $5.00, they will be returned to you and not processed.
If you do not want to order insurance on your own:
Insurance can still be ordered by calling the Administrative Specialist-H.R. at the council office. However, your request must be received by telephone at least 2 weeks (10 working days) in advance AND your check must be received before the request can be processed. If your request is less than 2 weeks or if you have multiple events, you will be asked to follow the above guidelines for preparation and forwarding.
For more information
More information about this insurance (explanation of coverage, a brochure, etc.) is available by calling the Administrative Specialist - HR at (510)562-8470 x202
Instructions for Submitting Insurance Claims (All Plans)
As with ordering insurance, you may NOT submit the claim directly to the insurance company.
Steps for Filing a Claim:
- Print out the claim form. Go to the Mutual of Omaha website: www.mutualofomaha.com/gsusa
- Click on “forms”
- Scroll down the page and click on “Claim Forms” (Print out all 3 pages and staple together)
- Complete the form in full and sign wherever appropriate. Do not complete the very bottom section (for council use only)
- Forward original to the Administrative Specialist-H.R. at the council office for validation, along with any bills received at the time.
- Council will complete the council section, sign and mail to the insurance company.
- After the claim has been submitted to the insurance company, do NOT forward any subsequent bills to council. Send them directly to the insurance company in order to prevent any delays in payment. The address is on the claim form AND in the brochure. Questions about your claim should be directed to the insurance company at their toll free number also listed on the claim form and brochure.
If you prefer to receive hard copies of claim forms and brochures, please contact the Administrative Specialist-H.R. at the council office on 510-562-8470 ext. 202
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