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Registration Information

There are 2 ways to register for program events:

  1. Online registration at www.GirlScoutsNorCal.org/events
  2. Fax or mail the Event Registration Form to the San Jose office. Registrations cannot be taken over the phone.

SEND REGISTRATION TO:
Program Registration
1310 S Bascom Ave
San Jose, CA 95128
(408) 287-4170 Phone
(408) 287-8662 Fax

Opening Dates

Registration for each event will open based on the following chart. The event may not show up on E Council before the opening date, but it may still be listed on the searchable "Master Calendar".

Opening Date - Event Dates
Sept 15, 2008 - Sept.-Dec. 2008
Nov. 5, 2008 - Jan-Mar. 2009
Jan. 5, 2009 - Apr.-Aug. 2009

Closing dates are 2 weeks prior to the event unless otherwise specified in the program description. If there are more girls applying than the maximum number allowed, we will run a lottery and choose the participants randomly. Girls who do not get in will be placed on a waiting list. If the event does not fill on the first day it will remain open on a first come, first served basis until it is full or until the closing date. If we do not have the minimum number by the closing date, the event may be cancelled.

List All Participants

Please list all participants, including girls and adults, by the name used on their Membership Registration Form. Please don’t use nicknames and be sure to spell the names correctly. You may substitute participants. If you are planning to bring girls who are not yet registered members, you need to register them for the event with the Program Event Registration Form and include a Membership Registration Form and the $10.00 annual Girl Scout membership fee.

Payment

Include 100% payment with all registrations. You may pay with cash, check, or Visa/MasterCard. Please make checks payable to Girl Scouts. Please use blue or black ink on checks. Payments will be processed when they arrive at the office. Online registration must be paid with a credit card.

Cookie and Fall Product credits can be used for all events unless otherwise noted and must be sent in with the Program Event Registration Form. These can not be processed online.

Cancellations & Refunds

Events run rain or shine unless inclement weather would adversely affect the program. In those cases participants will be notified of cancellation or rescheduling. If we cancel the event for any reason, or if you cannot be placed in the event of your choice, you will receive a refund of 100% of the registration fee.

Cancellation and refund requests must be made in writing prior to the closing date for the event. 80% of the registration fee will be refunded if requested before the closing date. There are no refunds after the closing date, except for medical reasons. Refunds for medical reasons will only be processed if notification is made before the event, and is followed within one week by a written refund request accompanied by a doctor’s note. No refunds will be issued for no-shows. Please Note that the $10.00 Girl Scout membership fee is not refundable.

Confirmations

When we receive your registration, the troop leader (or individual) will be sent confirmation of receipt via e-mail. This lets you know you have been registered in the event or you are on the waiting list. After the closing date, the leader (or individual) will be e-mailed an Adventure Packet, which details the event information. If a program is not filled by the closing date, it may be cancelled and you will be notified by e-mail. If you do not have e-mail, we will mail the Adventure Packet. In order to keep printing and postage costs down, we try to send as much information via email as possible.